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Suggested Cloud Storage Options
Collectionaire Team
Oct 13, 2018

Our full blog  entry iscoming soon, but for now, here are our quick suggestions:

Quick Summary

Best Photo Storing Sites:

Best for those with good photo metadata (dates, descriptions, etc embedded into photo files):  Flickr, SmugMug, and Lightroom (though we're still confirming that Lightroom, the great Adobe editing software, is equallly good for storing and sharing)

Best for those with photos almost all taken from a phone or digital camera:  Those sites noted above are great here, as well, but Google Photos and Apple Photos are also excellent as they sort your photos into chronological order, making it easy to create shared albums from events, vacations, special memories, etc.  And their advanced search and slide show features are making these very powerful sites.

Best for Home Movies: 

We recommend upoading home movies that are greater than 15 minutes to Google Drive, Vimeo or YouTube for one reason... the direct access feature.  These services allow you to start the video at a specific moment in the movie.  See the entry under Help Category: Tips and Tricks for details.

Using Google Photos for cloud-storing digital photos in your phone or computer: 

(Also see blog entry: Google Photos vs Apple Photos and the Help & Support entries for cloud storage options)

  • Note first that Google Photos is different than Google Drive
  • If you use Google Photos, you should consider complementing it with a paid Google Drive account which allows you to check the option of Uploading in original form and size, vs. the free Google Photos service that may reduce the image quality some large photo files. 
  • Organize photos into Albums
  • Get a share link for the Album and insert it into one of your Collectionaire media collection pages.

Old photo prints: Flickr and Smugmug are probably better than Google or Apple

  • If you're uploading photo prints to Google Photos or Apple Photos, make sure they have corrrect creation dates in their metadata as both of these sites sort your photos by date, which makes searching easier.  It's possible to search by image or location, but in many cases the date is better.
  • If you have photos in folderrs on your computer that represent memorable events, and if these individual photos come from several varying time periods or do not have metadata dates (for example if scanned from photo prints and you have not entered the metadata) then you can move these photos into the cloud and retain the folder organization.  This can easily be done in Flickr and Smugmug.  A bit trickier in Apple and Google Photos which will try to resort your photos by date.
  • For Flickr and Smugmug, first create an account.
  • Scan the photos and upload to Flickr or Smugmug from the folder where you want to images to stay as a group - see separate Blog entry: Digitally Converting Photo Prints
  • Organize into Albums (called "galleries" in Smugmug)
  • Get a share link for the Album/Gallery and insert it into one of your Collectionaire media collection pages.

Home Videos:  Google Drive, Vimeo or YouTube

  • Please see below a great "google expert response" to the question of location for uploading videos to Google sites. 
  • Recommended:  We recommend upoading home movies that are greater than 15 minutes to Google Drive, Vimeo or YouTube for one reason... the direct access feature.  These services allow you to start the video at a specific moment in the movie.  So if you have a child's piano recital at minute 32, second 14 you can have the movie start playing at that point.  This will be highly usefull as you start indexing great moments in Collectionaire. Please see our Help entries on this feature.
  • Movies and Videos must be in in digital form, most likely the M-PEG4, MP4 or .MOV format, before they can be uploaded,
  • Uploaded videos to a cloud folder.
  • Get a share link for the Video and insert it into one of your Collectionaire media collection pages.

eBook or eMagazine: Yumpu

  • We love Yumpu and here's what you can do if you can understand the following points:
  • Ideally use Microsoft Power Point and create a page-by-page booklet (Blog coming soon)
  • Save the PPT as a PDF file
  • Create a free account at Yumpu
  • Upload the PDF to your account.
  • Get a share link for the Video and insert it into one of your Collectionaire media collection pages.
  • Sample:  https://www.yumpu.com/en/document/view/59423583/kinsey-family-early-years-v1a

*Google Video Storage Options per Google Expert:

For a Google Account, there are several services where you can post videos:Google  Photos, Google Drive, YouTube channel, site and blog.

For each service there are a number of features that must be understood and observed. In this reference article there are formats for video files in the Photos service

https://support.google.com/photos/answer/6193313?hl=en&co=GENIE.Platform%3DDesktop&oco=0

«Back up your photos and videos»

You need:

  • Good internet connection.

  • File sizes that can be backed up: Your files won’t be backed up if they are:

    • Photos larger than 75 MB or 100MP

    • Videos larger than 10 GB.

    • Items smaller than 256 x 256.

  • File types that can be backed up:

    • Photos: .jpg, .png, .webp and some RAW files.

    • Live photos can be backed up if you use the Google Photos app on your iPhone or iPad.

    • ? Videos: .mpg, .mod, .mmv, .tod, .wmv, .asf, .avi, .divx, .mov, .m4v, .3gp, .3g2, .mp4, .m2t, .m2ts, .mts, and .mkv files. ? 

For Drive :

https://support.google.com/drive/answer/2423694?hl=en#

Limits for video

  • You can store videos up to 5 TB if you have purchased at least that much storage. Otherwise you are limited to how much storage you have available.

  • You can upload video of any resolution, but maximum playback resolution is 1920 x 1080.

File types for video

Supported formats

Not all video types may work on all devices.

  • WebM files (Vp8 video codec; Vorbis Audio codec)

  • MPEG4, 3GPP, and MOV files (h264 and MPEG4 video codecs; AAC audio codec)

  • AVI (MJPEG video codec; PCM audio)

  • MPEGPS (MPEG2 video codec; MP2 audio)

  • WMV

  • FLV (Adobe - FLV1 video codec, MP3 audio)

  • MTS

  • OGG

For processed videos, it's best to use the storage in your YouTube channel. To do this, create  playlist 

https://support.google.com/youtube/answer/57792?hl=en#

and according to the recommendations uploading the video there

"Recommended upload encoding settings"

https://support.google.com/youtube/answer/1722171?hl=en#

So, we  recommend that you have a backup not in Photos, but in Drive or YouTube. (it should be remembered that if the video has author's music by well-known singers or composers, the algorithms can block it, so that Drive would be the best place to store video with some author's music).

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