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SmugMug - Creating Galleries and Share Links

(Please also see the intro video "Adding a Linked Album to a Collection" in the Help category: Basic Concepts.  The video uses Google Photos but the general concept is similar.  Specific steps for Flickr are found below.)

1. VERY IMPORTANT SMUGMUG SETTINGS

Using Share Links allows viewers to be taken directly to your stored Galleries without requiring login credentials.  To use Share Links correctly from SmugMug, you must allow access via Links. 

To do this…

  • Go to the Organize tab,
  • click on the highest-level folder holding Galleries you want to share,
  • select Settings (just right of Upload) > Folder

  • select SECURITY & SETTINGS,
  • for Visibility, set to “Unlisted (Anyone with the link),
  • for Access, set to “Anyone with the Link”.

 

2. Organizing Folders and Galleries - Best Practices

The only negative element of SmugMug that is not a problem in most other sites is that if you set a share link for a Gallery and then move that Gallery, you will lose the link.  Thus we suggest that you set up a section for Collectionaire separate from your Full Photo Archive.  This section will then be your “protected area” where you’ll create folders and galleries that will generally replicate the organization you plan for your Collectionaire collection.

Here is our folder structure…

At the highest level, here is how our folders lay out:

  • > COLLECTIONAIRE
    • > Our Family
    • > Paternal Father and Mother
    • > Maternal Father and Mother

Continue to add Folders within each section to have

  • > COLLECTIONAIRE
    • >Our Family
      • >Family Galleries
        • > Subfolders
      • > Father
        • > Subfolders
      • > Mother
        • > Subfolders
      • > Child 1
      • > Child 2
      • > etc
    • > Paternal Father and Mother
      • >Family Galleries
      • > Father
      • > Mother
      • > Child 1 (children other than self)
      • > Child 2
      • > etc
      • > Paternal ancestors
      • > Maternal ancestors
    • > Maternal Father and Mother
      • > Etc.

Here is our folder structure…

Knowing that several of these folder levels go deeper still by a few levels, you can start to see the value of using the Collectionaire tree and Media Collection page to get much clearer visibility into each person and family in your collection and what is indexed for them.

3.  Uploading Photos

  • In SmugMug, you must decide if you are going to upload a Folder or upload photos directly into a Gallery.  You cannot move photos into a SmugMug folder.
  • Again, we suggest you create separate section from your Collectionaire folders, titles something like “Full Photo Archive” for your uploads.  You can then create or copy Galleries into your Collectionaire section and keep each area clean.  Our philosophy is to keep all original folders and files intact in our Full Photo Archive section, and then copy photos into newly created, and sometimes matching, Collectionaire gallery. 
  • If your photos are well-organized in folders in your computer, you can simply move the folder structure into SmugMug and it will hold the organization.  (You can move a folder with two additional levels of nested folders within it, but not more than that.)
  • If you want to move just selected photos, you need to first create a Gallery “shell” into which you upload the photos. 
  • To upload, start by clicking the “UPLOAD” button and drag a folder into the desired parent folder in SmugMug, or drag photos from your computer into the new Gallery work space. 

4.  Creating Galleries

If using our suggested process, you’ll want to create a new Gallery in your Collectionaire section and copy photos from your Full Archive section to this new Gallery.

  • To create a new Gallery, go to the folder in your Collectionaire section where the Gallery will reside. 
  • Click on + CREATE and select Gallery
  • Now select the Gallery in your Full Archive section that holds the photos of interest.  The photos will now be seen on the right side of the screen.   
  • Click on the photos you want to add to the new replica Gallery and drag them into the replica Gallery on the left.  Choose to “Collect” rather than “Move” when dragging so that your Full Archive maintains its original composition. 

Important Note about Deleting a Photo when using “Collect” function

  • When you PLEASE KNOW that when you Collect a photo in an additional Gallery that photo becomes a copy of the original. Copy will have a small curved arrow in the lower left corner of the image.  If you delete this Copy, the original will not be deleted.  But if you delete the Original, ALL Copies WILL be deleted.

5.  To Get Album Link

  • Click on the any photo in a Gallery.
  • You’ll see several icons in the bottom right of the screen, next to the green BUY button.
  • Click on the farthest left of these, which is the Share Link

  • Select this link and you’ll see a popup box.  The PHOTO tab initially appears.  Clicking PHOTO LINK here will capture  which is set on the individual photo.  Clicking the
  • To share the Gallery, click on the GALLERY tab and then copy the GALLERY LINK.  This is the link you’ll add to the Linked Album in Collectionaire.